![]() Instead, using a robust solution that integrates into your workflow neatly is best. Password protected files offer sub-optimal security for sensitive client data. The additional expense and extra hurdle in accessing the file make password protection a less-than-optimal solution. Services like Dropbox or Adobe also come at an additional cost that can range from around $20/month to nearly $200/month. Clients write down or save passwords, and others can access them.Passwords aren’t shared in a secure way.If passwords wind up in the wrong hands, unauthorized parties may gain access to the client’s information. Weak passwords may also increase the risk of hackers or other unauthorized persons gaining access to the file. If clients have a habit of losing or forgetting passwords, file sharing can quickly become cumbersome and time-consuming. Password protecting your files can also help build trust among clients.Īlthough passwords add an extra layer of security, they also add an extra step to the sharing process. If clients use shared computers, password protection ensures that no one else can open or view the file. The primary advantage of this option is that it restricts access. Password protection means that only the client, who has access to the password, can view the document.Īdobe and Dropbox are two services that offer password protected sharing. For example, clients can download files, but they’ll need to enter a password to access them. Password Protected DocumentsĪnother way to share documents securely is through password protection. In addition, when your firm’s reputation is on the line, it’s important to look beyond basic document sharing methods and security. Integrates neatly into your existing workflow.Ĭloud protection may be sufficient for some files, but it’s not enough for true protection of sensitive client data.Automates workflow without jeopardizing security.Scales with the growth of your business.The larger your staff, the greater the risk of someone sharing a file with the wrong person or forgetting to share it altogether.īasic cloud protection, using the services above, are not enough on their own to offer you and your clients true security. Because there’s no way to automate file sharing, the cloud can be a tedious and time-consuming option. Google Drive, for example, requires you to manually share access for each individual file. While convenient and free or low-cost, there are some drawbacks to using cloud services. Documents that are stored on the cloud can be accessed anytime and from virtually any internet-connected device. Encryption can help protect your files from hackers. ![]() Secure cloud services encrypt files while they’re being uploaded or downloaded and while they’re stored. ![]() Google Drive, Firefox Send and Microsoft OneDrive are just a few examples of cloud services that allow you to share files securely with your clients. One way to share documents securely is through the cloud. Here are three ways to share documents securely. Secure document sharing can help reduce the risk of cyberattacks and sensitive data being exposed. In addition to exposing sensitive data, unsecured sharing can also increase the risk of cyberattacks, such as man in the middle attacks or denial-of-service. Your clients’ personal data must be protected, and careless file sharing puts their information at risk.Įven the largest companies in the world are at risk of cyberattacks. ![]() With unsecured sharing, unauthorized parties may unintentionally (or intentionally) gain access to the document’s data. Here’s why: Sensitive Data Can be Exposedįailing to use a secure file sharing service may expose your client’s sensitive data. File sharing can be risky if you aren’t using the right solution. Many firms overlook the importance of finding a secure, client-centric solution for file sharing. So, what’s the best way to share documents with clients? Here are three secure options. Clients also want reassurance that their personal, sensitive data is protected. However, if you’re relying on multiple services to share documents or the process is complicated, clients may take longer to respond or become frustrated. Document sharing is, after all, a vital part of your service. Accounting and bookkeeping firms need a quick and secure way to share files with clients.
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